How to Make a Copy of a Word Document? 4 Easy Ways

By Andy Samuel to Partition Manager | 2024-03-01

In today's digital age, learning to make a copy of a Word document is essential for professionals, students, and casual users alike. Whether you're working on important documents for work, academic assignments, or personal projects, knowing how to make a copy of a Word document can save you time and help preserve your work. This tutorial will guide you through four easy methods to duplicate Word documents. We've covered you, from the simple Copy and paste in Windows to utilizing Word's built-in features. Let's dive into how to make a copy of a Word document and streamline your document management process.

Part 1: How to Make a Copy of a Word Document?

Before we explore the methods of how to make a copy of word document, it's crucial to understand why duplicating Word documents can be beneficial. It allows you to keep an original version while making edits or changes to a copy, ensuring the integrity of your original file. Let's discuss the 4 ways on how to make a copy of word document below:

Method 1. Copy and Paste in Windows

To create a duplicate of your Word document using the Windows operating system:

  • Right-click the Word file you want to duplicate.
  • Then, choose Copy from the context menu.
  • Navigate to the location where you want to save the duplicated file. This can be on Windows, an external hard drive, a USB flash drive, etc.
  • Right-click in the destination folder.
  • Choose Paste to create a copy of the document.

    how to make a copy of a word document

Method 2. Open As Copy in Word Document

For a straightforward approach directly within Microsoft Word:

  • Open Microsoft Word and click on the File tab in the top left corner.
  • Click Open and select Browse to find the file you wish to open as a copy.
  • Click the inverted triangle icon behind the Open button and choose the "Open as Copy" option.

    how to make a copy of a word document

Method 3. Open the File as a New One in a Word Document

Another method to duplicate a Word file involves:

  • Right-click the Word file you want to copy.
  • Choose the New option from the context menu to open it as a new file.
  • Notice the name of the new file will change, typically to Document 1, 2, 3, etc.
  • If you make no changes, click the Save button to copy it directly.
  • For modifications, save the document after renaming and choosing a new location upon closing.

Method 4. Create a New File from the Existing in Word

To leverage Word's functionality:

  • Open the targeted Microsoft Word file and click the File tab on the top left side.
  • Click on "Save As" under the Save action.
  • Use the Browse button to name the file and select a storage location.
  • Click on "Save" to finalize the Copy.

    how to make a copy of a word document

Part 2: The Best Way to Backup Your Files Automatically

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PassFab 4EasyPartition is professional backup software. Compatible with Windows 11, 10, 8.1/8, and 7, it supports various file systems and offers functionalities like one-click OS migration, disk cloning, and partition recovery. This software can help you back up your files automatically.

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Key features include:

  • Clone your entire disk or specific partition to back up your files and system.
  • Migrate the Windows system to another hard disk or PC quickly and safely.
  • Convert MBR to GPT for Windows 11 updates without data loss.
  • Manage disk partitions effortlessly. It can help you easily resize, merge, format, create and delete partitions.

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How to use PassFab 4EasyPartition to back up your files:

  • Download PassFab 4EasyPartition and initiate the process by selecting the "Clone Disk" option.

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  • Choose the destination disk for the clone and click "Continue" to move forward.

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  • A warning message will appear. Confirm by clicking "Sure" to advance to the next step.

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  • On the preview screen, verify the details of both the source and target disks, then click "Start" to commence the cloning process.

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  • The cloning of the disk is currently underway. Please be patient. Once the cloning is completed, a warning message will prompt you to "Reload." Following that, click "Finish" to finalize the process.

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FAQs about How to Make a Copy of a Word Document

Can you duplicate a document in Word?

Yes, Microsoft Word allows you to duplicate documents using various methods such as Copy and paste, "Open as Copy," and the "Save As" function. Each method provides a straightforward way to create a copy of your document for editing or backup purposes.

How do I save an existing Word document as a copy?

To save an existing Word document as a copy, use the "Save As" function, choose a new name or location for the document, and save it. This method ensures your original document remains unchanged while you continue working on the Copy.

How do I duplicate a Word document in OneDrive?

To duplicate a Word document in OneDrive, either copy and paste the document within OneDrive's interface or use Word's "Save As" function to save a copy directly to a new location in OneDrive. Both methods are efficient for managing documents in the cloud.

Final Thoughts

Mastering how to make a copy of a Word document is crucial for efficient document management. Whether using the primary Copy and paste method, Word's "Open as Copy," creating a new file, or utilizing "Save As," these strategies ensure your documents are duplicated swiftly and securely. For those looking to automate their backup process, PassFab 4EasyPartition offers an excellent solution, streamlining disk management and safeguarding your data. Embrace these methods to enhance your productivity and protect your work.

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*An OTG cable is required